2018 Spring Board Meeting
RFP - MAVEN Hotel

Event Dates

June 18 -  22, 2018

Hotel Room Block

Function
Date
Room Count
Arrivals
Monday, June 18, 2018
23
Board Meeting
Tuesday, June 19, 2018
23
Board Meeting
Wednesday, June 21, 2018
23
Departures
Thursday, June 22, 2018
23

MEETING SPECIFICATIONS

Room Rates

  • Hotel room rate $179 USD or below per room per night plus local taxes and service charges
  • Please provided discounted room upgrade options, per room category
  • Staff room rate $159 per night, maximum 15 nights - billed to Master Account

Hotel Added Values

  • 15% discount from regular banquet menu prices
  • Two (2) complimentary room upgrades
  • Two (2) complimentary VIP welcome food/beverage amenities
  • Group rates offered three (3) days pre and post dates
  • Complimentary Wi-Fi in-room and meeting space internet for all guests
  • 20% Spa Discounts for all guests and one (1) complimentary massage package
  • 15% Audio Visual discounts​
  • Complimentary Meeting Space


​Schedule of Events 

Monday - June 18, 2018

Times
Function
Estimated Count
Setup
24 - hour hold
Meeting / Board Room
7
U-shaped draped
6:30 PM - 7:30 PM
Welcome Cocktail Reception
30
Hotel
7:30 PM - 9:30 PM
Board of Directors Dinner
30
Off-Site

Tuesday - June 19, 2018

Times
Function
Estimated Count
Setup
7:00 AM - 9:00 AM
Breakfast
30
Hotel
9:00 AM - 10:30 AM
BOD Meeting
23
​U-shaped draped
11:30 AM - 11:00 AM
Break
23
Hotel
11:00 AM - 12:30 PM
BOD Meeting
23
​U-Shaped Draped
12:30 PM - 1:30 PM
Lunch
30
Hotel
1:30 PM -5:00 PM
BOD Meeting
23
​U-Shaped Draped
6:30 PM - 9:30 PM
Dinner
30
Hotel or Off-Site

Wednesday - June 20, 2018

Times
Function
Estimated Count
Setup
7:00 AM - 9:00 AM
Breakfast
30
Hotel
9:00 AM - 10:30 AM
BOD Meeting
23
​U-shaped draped
11:30 AM - 11:00 AM
Break
23
Hotel
11:00 AM - 12:30 PM
BOD Meeting
23
​U-Shaped Draped
12:30 PM - 1:30 PM
Lunch
30
Hotel
1:30 PM -5:00 PM
BOD Meeting
23
​U-Shaped Draped
6:30 PM - 9:30 PM
Dinner
30
Hotel or Off-Site

Thursday - June 21, 2018

Times
Function
Estimated Count
Setup
Departures
​Departures
​Departures
​Departures


Response & Contacts

Please submit your proposal by Thursday, September 21, 2017.

Dale Berridge | dale@grayline.com
Emilie Schlafly | eschlafly@grayline.com
​
​ 
Gray Line Worldwide | 
1835 Gaylord Street
 | 
Denver, CO 80206
|
USA
Tel: +1.303.394.6932 
|
 Fax: +1.303.394.6950
 | 
www.grayline.com