2018 Spring Board Meeting
RFP - MAVEN Hotel
Event Dates
June 18 - 22, 2018
Hotel Room Block
Function |
Date |
Room Count |
Arrivals |
Monday, June 18, 2018 |
23 |
Board Meeting |
Tuesday, June 19, 2018 |
23 |
Board Meeting |
Wednesday, June 21, 2018 |
23 |
Departures |
Thursday, June 22, 2018 |
23 |
MEETING SPECIFICATIONS
Room Rates
- Hotel room rate $179 USD or below per room per night plus local taxes and service charges
- Please provided discounted room upgrade options, per room category
- Staff room rate $159 per night, maximum 15 nights - billed to Master Account
Hotel Added Values
- 15% discount from regular banquet menu prices
- Two (2) complimentary room upgrades
- Two (2) complimentary VIP welcome food/beverage amenities
- Group rates offered three (3) days pre and post dates
- Complimentary Wi-Fi in-room and meeting space internet for all guests
- 20% Spa Discounts for all guests and one (1) complimentary massage package
- 15% Audio Visual discounts
- Complimentary Meeting Space
Schedule of Events
Monday - June 18, 2018
Times |
Function |
Estimated Count |
Setup |
24 - hour hold |
Meeting / Board Room |
7 |
U-shaped draped |
6:30 PM - 7:30 PM |
Welcome Cocktail Reception |
30 |
Hotel |
7:30 PM - 9:30 PM |
Board of Directors Dinner |
30 |
Off-Site |
Tuesday - June 19, 2018
Times |
Function |
Estimated Count |
Setup |
7:00 AM - 9:00 AM |
Breakfast |
30 |
Hotel |
9:00 AM - 10:30 AM |
BOD Meeting |
23 |
U-shaped draped |
11:30 AM - 11:00 AM |
Break |
23 |
Hotel |
11:00 AM - 12:30 PM |
BOD Meeting |
23 |
U-Shaped Draped |
12:30 PM - 1:30 PM |
Lunch |
30 |
Hotel |
1:30 PM -5:00 PM |
BOD Meeting |
23 |
U-Shaped Draped |
6:30 PM - 9:30 PM |
Dinner |
30 |
Hotel or Off-Site |
Wednesday - June 20, 2018
Times |
Function |
Estimated Count |
Setup |
7:00 AM - 9:00 AM |
Breakfast |
30 |
Hotel |
9:00 AM - 10:30 AM |
BOD Meeting |
23 |
U-shaped draped |
11:30 AM - 11:00 AM |
Break |
23 |
Hotel |
11:00 AM - 12:30 PM |
BOD Meeting |
23 |
U-Shaped Draped |
12:30 PM - 1:30 PM |
Lunch |
30 |
Hotel |
1:30 PM -5:00 PM |
BOD Meeting |
23 |
U-Shaped Draped |
6:30 PM - 9:30 PM |
Dinner |
30 |
Hotel or Off-Site |
Thursday - June 21, 2018
Times |
Function |
Estimated Count |
Setup |
Departures |
Departures |
Departures |
Departures |
Response & Contacts
Please submit your proposal by Thursday, September 21, 2017.
Dale Berridge | dale@grayline.com
Emilie Schlafly | eschlafly@grayline.com
Gray Line Worldwide | 1835 Gaylord Street | Denver, CO 80206 | USA
Tel: +1.303.394.6932 | Fax: +1.303.394.6950 | www.grayline.com
Dale Berridge | dale@grayline.com
Emilie Schlafly | eschlafly@grayline.com
Gray Line Worldwide | 1835 Gaylord Street | Denver, CO 80206 | USA
Tel: +1.303.394.6932 | Fax: +1.303.394.6950 | www.grayline.com