Gray Line Convention Hotel RFP

2017 CABO Board Meeting
Sheraton Grand Los Cabos Hacienda Del Mar
Proposal

Event Dates

Saturday, May 6, 2017 - Thursday, May 11th, 2017

Hotel Room Block

Function
Date
Room Count
Shoulder/Staff Arrival
Saturday, May 6, 2017
8
Delegate Arrivals
Sunday, May 7, 2017
16
Delegate Arrivals
Monday, May 8, 2017
24
Board Meeting
Tuesday, May 9, 2017
24
Board Meeting
Wednesday, May 10, 2017
24
Board Meeting
Thursday, May 11, 2017
19
Shoulder/Departure
​Friday, May 12, 2017
​Departures

MEETING SPECIFICATIONS

Room Rates

  • Hotel room rate $189 USD or below per room per night plus local taxes and service charges
  • Please provided discounted room upgrade options, per category
  • Staff room rate $159 per night, maximum 25 nights - billed to Master Account

Hotel Added Values

  • 15% discount from regular banquet menu prices
  • $20 rate for breakfast buffet during meeting dates - billed to the Master Account
  • Three (3) complimentary room upgrades to ocean front rooms
  • One (1) upgrade to master suite with every 25 paid rooms per night
  • Two (2) complimentary VIP welcome food/beverage amenities
  • Group rates offered three (3) days pre and post dates
  • Complimentary Wi-Fi in-room and meeting space internet for all guests
  • 20% Spa Discounts for all guests and one (1) complimentary massage package
  • 15% Audio Visual discounts
  • Complimentary storage for shipments prior to staff arrival
  • 10% off golf for all guests
  • StarPRO points (maximum 20,000)
  • 4% credit to the Master Account on sleeping rooms charged to the Master Account, if both programs are booked at Sheraton Grand Los Cabos with 2nd contract signed by May 12th, 2017
  • Group rate honored for 3 nights pre and post meeting dates


​Schedule of Events 

Sunday - May 7, 2017

Times
Function
Estimated Count
Setup
24 - hour hold
Meeting / Board Room
7
Chapel
​U-shaped draped

Monday - May 8, 2017

Times
Function
Estimated Count
Setup
24 - hour hold
Meeting / Board Room
7
Chapel
​U-shaped draped
6:30 PM - 7:30 PM
Welcome Cocktail Reception
35
Palapa Fiesta Terrace
7:30 PM - 9:30 PM
Board of Directors Dinner
35
Palapa Fiesta Terrace
9:30 PM - 11:30 PM
Hospitality Suite
35
Chapel or De Cortez Grill

Tuesday - May 9, 2017

Times
Function
Estimated Count
Setup
7:00 AM - 9:00 AM
Breakfast
27
Hotel Buffet
9:00 AM - 10:30 AM
BOD Meeting
27
Chapel
​U-shaped draped
11:30 AM - 11:00 AM
Break
27
Chapel Foyer
11:00 AM - 12:30 PM
BOD Meeting
27
Chapel
​U-Shaped Draped
12:30 PM - 1:30 PM
Lunch
30
Arcos Foyer
1:30 PM -5:00 PM
BOD Meeting
27
Chapel
​U-Shaped Draped
6:30 PM - 9:30 PM
Sunset de Mona Lisa Restaurant
35
Off-Site
10:30 PM - 11:30 PM
Hospitality Suite
25
Sports Bar or De Cortez Grill

Wednesday - May 10, 2017

Times
Function
Estimated Count
Setup
7:00 AM - 9:00 AM
Breakfast
27
Hotel Buffet
9:00 AM - 10:30 AM
BOD Meeting
27
Chapel
​U-Shaped Draped
11:30 AM - 11:00 AM
Break
27
Chapel Foyer
11:00 AM - 12:00 PM
BOD Meeting
27
Chapel
U-Shaped Draped
12:00 PM - 2:30 PM
Lunch @ Jazmin Restaurant
30
Downtown San Jose
3:00 PM -5:30 PM
BOD Meeting
27
Chapel
U-Shaped Draped
6:00 PM - 9:30 PM
Cocktails & Dinner
Sunset Boat
35
Off-Site
9:30 PM - 11:30 PM
Tequila Crawl
35
Off-Site

Thursday - May 11, 2017

Times
Function
Estimated Count
Setup
9:00 AM - 6:00 PM
Full Day Excursion
20
Gray Line Cabo
10:00 AM - 4:00 PM
Golf Outing
12
Off-Site
7:00 PM - 8:00 PM
Cocktail Reception @
​Don Sanchez
30
Downtown San Jose
8:00 PM - 10:00 PM
Dinner @ Don Sanchez
30
Downtown San Jose
10:00 PM - 12:00 AM
After Dinner Drinks
​Downtown San Jose
25
Downtown San Jose

Friday - May 12, 2017

Times
Function
Estimated Count
Setup
Departures
​Departures
​Departures
​Departures


Response & Contacts

Please submit your proposal by Monday, February 6th, 2017.
A decision will be made by Friday, February 10th, 2017.

Dale Berridge | dale@grayline.com
Emilie Schlafly | eschlafly@grayline.com
Jacqueline Baleon | jbaleon@graylineloscabos.com

​
 
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 | 
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|
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Tel: +1.303.394.6932 
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 Fax: +1.303.394.6950
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